Stocktaking
Count stock with a scanner or your phone against the inventory you already keep, one shelf at a time instead of a closed shop day.
Stocktaking lets you count the shelves with a scanner or your phone camera, directly against the articles you already have registered. You scan what is physically on the shelf and see how it compares with the level recorded in the system, without printing lists to tick off on paper first. Because the count is done in smaller pieces, you can take one shelf or one section at a time whenever the opportunity appears. That turns stocktaking into something you keep running continuously rather than an event that brings the shop to a halt. The count runs against the inventory you already keep in BikeOffice.
The big count that never happens
Counting the whole shop in one go is a project: staff, closed doors, long lists and a day nobody looks forward to. The result is often that it gets postponed or done carelessly, and that stock levels are unreliable for the rest of the year. Unreliable levels then cost you in several places: parts get ordered although they are already on the shelf, and customers are promised goods that turn out to be gone. The problem is rarely the willingness, it is the format.
Count one shelf at a time
With a scanner or phone in hand you walk the shelf and register what is genuinely there. The comparison against the recorded level happens while you are still standing there, so discrepancies surface where they can still be explained. Next time you get a quiet moment, you take the next section. The sum of many small counts gives a better picture of stock than a single large count done once a year.
Stock levels you can trust
The value of accurate levels shows in daily work rather than in the annual accounts. You can answer whether a part is in stock without walking off to look, and avoid ordering what is already sitting in a box at the back of the store room. For the workshop it means fewer interruptions in the middle of a job. For purchasing it means orders based on what is genuinely missing.
Frequently asked questions
- Do I need a special scanner?
- No. The count can be done with your phone, and if you already have a scanner in the shop it works just as well.
- Do I have to count the whole shop at once?
- No, and that is the whole point. You take a shelf or a section whenever you have time, and build the picture of your stock gradually.
- What happens with the discrepancies?
- You see the difference against the recorded level as you count, so you can judge whether it is a miscount, shrinkage or a delivery that was never registered.
Other features
Find the right derailleur hanger with AI
Photograph the derailleur hanger you're looking for and let our AI-powered database of over 300 models find the perfect match in seconds.
E-bikes - All manuals in one place
Get a complete overview of every e-motor brand, exploded diagrams, error codes and service routines. Bosch, Yamaha, Bafang, Ananda and more, easily searchable.
Product Search
Product search inside the BikeOffice app: one search instead of ten tabs, with stock levels and prices in the same view while the customer waits.